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Inventory with Variants

Access: Click Inventory > Groups in the sidebar menu

Manage products that come in multiple variants (sizes, colors, styles, etc.). This section is specifically for products with variations.

What Are Inventory Groups?​

Inventory groups are products that have multiple variants. For example:

  • Cups available in Small (12oz), Medium (16oz), Large (22oz)
  • T-shirts in different colors (Red, Blue, Green)
  • Syrup in various flavors (Vanilla, Hazelnut, Caramel)

Viewing Grouped Inventory​

  • Products are organized by main product name
  • Each variant is listed with its specifications
  • Stock is tracked separately for each variant
  • Pricing may differ per variant

Adding a Product Group​

  1. Click Add Group button

  2. Step 1: Select Category

    • Choose the main category
    • Select product category
    • Click Next

  3. Step 2: Select Product

    • Choose the product that has variants
    • System will load available variants
    • Click Next

  4. Step 3: Configure Variants

    • For each variant:
      • Set initial quantity
      • Set reorder level
      • Confirm pricing
      • Add variant-specific notes
    • Review all variants
    • Click Create Group

Editing Variant Quantities​

  1. Find the product group in the table
  2. Click Actions (⋮) > Edit Variants
  3. An edit sheet opens showing all variants
  4. Update quantities for specific variants:
    • Use the dropdown to select a variant
    • Enter new quantity
    • Set reorder level
  5. Click Update to save changes

Variant-Specific Features​

  • Each variant has its own stock count
  • Low stock alerts trigger per variant
  • Can deactivate specific variants while keeping others active
  • Pricing is tracked separately per variant

Managing Variant Groups​

  • View Details: See all variants in the group with current stock
  • Edit Variants: Update stock levels or specifications
  • Delete Group: Remove entire product group (requires confirmation)
Separate Tracking

Each variant is tracked independently, allowing for precise inventory management of product variations.